AP 334

Online Communications and Digital Learning


The purpose of this procedure is to provide guidance for students and the parent community when participating in online district communications and social media activities.


1. Definitions

1.1 Online communications refers to web-sites, social media platforms, web applications, and services that enable learners to create and share content or to participate in social networking for educational purposes. Social media is defined as websites and applications that enable users to create and share content or participate in social networking.

2. Students

2.1 Student online behaviour is subject to the Student Code of Conduct (see Board Policy 15).

2.2 Consent is required for students to access services. The consent forms, AP 334-1 Google for Education, AP 334-2 Additional Digital Learning Services, and AP 334-3 Bring Your Own Device must be signed by parents and students in order to access district communications. Any use of online communications or digital learning services must observe the terms or contract agreement of the service.

2.3 Students must be advised of the potential consequences of their online activity and digital footprint and only engage in online activity that reflects high standards of digital citizenship.

2.4 School related online activities are an extension of the classroom, and subject to all school and district expectations.

2.5 Personal information, including, but not limited to, last names, birthdates, phone numbers, addresses, media (audio, video, images), financial or medical information must not be posted publicly online. When possible, students should provide anonymous personal information using aliases for online user accounts. Students should not share passwords.

2.6 To ensure that all information is appropriate, students must thoroughly read any source/webpage before linking to it in an online format such as a portfolio.

2.7 Students must do their own work. They must not use intellectual property without permission. It is a violation of copyright law to copy and paste other’s thoughts. When paraphrasing another’s idea(s), the sources must be cited. Sources must be properly cited when others’ thoughts, work or ideas are used.

2.8 Many pictures and other media are protected under copyright laws. Students must cite sources and/or verify that they have permission to use an image, recording, video, or other media.

2.9 Although students are encouraged to use an alias or different birthdate to increase privacy, students must not intentionally misrepresent themselves or use someone else’s identity in any other manner.

2.10 Students must report any content or behaviour that is not suitable in the school environment.

2.11 It is expected that students using district services only do so for educational purposes.

2.12 Students who do not abide by these terms and conditions may face disciplinary action.

3. Parents

3.1 Parents participating in school-related activities must adhere to the privacy principles in this administrative procedure (AP 334) with regard to posting student media, including photos and personal information.

3.2 Parents must not distribute any personal information about other students or parents. For example, when sending an email to groups, use the blind carbon copy (BCC) field to protect individual email addresses.


AP 334-1 Google for Education - Consent Form

AP 334-2 Supplemental Digital Learning Services - Consent Form

AP 334-3 Bring Your Own Device (BYOD) Consent Form

(Last Revised: June 2018)